To prepare for an EICC assessment, businesses should assemble the documents and records listed below as a starting point for the historical programme.
Reference material following the earlier EICC structure. For a new course or assessment, check the applicable RBA Code, customer requirements and the company’s actual circumstances.
Illustrative image; not a photograph of an actual project.
Documents and records to prepare for an EICC audit
EICC Audit Preparation Checklist
General company information
Company introduction and brief history.
Organisation chart.
Investment licence or business registration certificate.
Labor, training and compliance records
Internal labor regulations.
Collective bargaining agreement.
Salary scales and wage tables.
List of all employees, including employee number, full name, date of birth, department, position, start date and employment-contract signing date — provide an electronic file for the assessment.
Records identifying workers who are pregnant, on maternity leave or caring for young children.
List of workers under 18 years old.
List of workers who left employment during the preceding six months.
Attendance and payroll records for the preceding 12 months.
Disciplinary records for the preceding 12 months: case list, violation reports, disciplinary-hearing minutes and decisions.
Trade-union records: recognition of the executive committee and committee-meeting minutes.
Workplace dialogue: rules on workplace democracy and dialogue minutes for the preceding 12 months.
Social, health and unemployment insurance: the latest monthly insurance statement, payment evidence and records of sickness and maternity benefit payments.
Assessment reports and improvement plans from self-assessments, customers and state authorities during the preceding 12 months.
Training plans, attendance lists, materials and tests.
Occupational safety, workplace hygiene and environmental permits and records.
16. Policies and procedures covering:
A. Labor
A.1. Freely chosen employment
A.2. Child labor and young workers
A.3. Working hours
A.4. Wages and benefits
A.5. Humane treatment
A.6. Non-discrimination
A.7. Freedom of association
B. Health and Safety
B.1. Occupational safety
B.2. Emergency preparedness
B.3. Occupational injury and illness
B.4. Industrial hygiene
B.5. Physically demanding work
B.6. Machine safeguarding
B.7. Sanitation, food and housing
B.8. Health and safety communication
C. Environment
C.1. Environmental permits and reporting
C.2. Pollution prevention and resource reduction
C.3. Hazardous substances
C.4. Wastewater and solid waste
C.5. Air emissions
C.6. Materials restrictions
C.7. Stormwater management
C.8. Energy consumption and greenhouse gas emissions
D. Ethics
D.1. Business integrity
D.2. No improper advantage
D.3. Disclosure of information
D.4. Intellectual property
D.5. Fair business, advertising and competition
D.6. Protection of identity and non-retaliation
D.7. Responsible sourcing of minerals
D.8. Privacy
E. Management Systems
E.1. Company commitment — the company Code of Conduct covering Labor, Health and Safety, Environment and Ethics.
E.2. Management accountability and responsibility
E.3. Legal and customer requirements — a process for identifying, reviewing and understanding applicable legislation and customer requirements.
E.4. Risk assessment and risk management
E.5. Improvement objectives
E.6. Training
E.7. Communication
E.8. Worker feedback and participation
E.9. Audits and assessments
E.10. Corrective action process
E.11. Documentation and records — procedures for storing documents and records.
E.12. Supplier responsibility
Note: EICC — Electronic Industry Citizenship Coalition.
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